Adding Hotels to Your Event

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The Hotel Request Form won't appear to invitees if there's nothing for them to request. Follow the steps below to add hotels to your event.

1 Activate the Hotel Request Form, if necessary. Begin by selecting your event. Hover over Event Details and, under General, click Event Configuration.

Click Edit, then scroll down to the Travel section. Check Hotel Accommodations. Ensure "Cvent's Hotel Request Form" is selected.

User-added image

Click Save.

2 Access the Hotels tab. Hover over Event Details and, under Travel, click Hotel Accommodations.

3 Add a hotel. Click Create Hotel. Decide how to add the hotel. Your options include:
 
  • A new hotel - Enter the hotel name and any additional details. Any hotel created here will be added to the account-wide list found in Admin.
  • Using a hotel from this account - Click the ellipses (...), then Select next to the hotel's name. All hotels listed here are part of your account-wide list found in Admin.
  • Using a hotel from the Cvent Supplier Network - Click the ellipses (...), then choose a metro area from the dropdown. Narrow your search further by including the name, chain affiliation, or brand. Click Search, then Select next to the hotel's name.
 
NOTE: When selecting a hotel from the account or Cvent Supplier Network, the existing hotel information applies to your entire account. If you update the hotel information within the event, the information will be updated in all events that are currently using, or previously used, the given hotel. If changes are necessary, it's best to add a new hotel.

Scroll to the Basic Settings section. Ensure Yes is selected next to "Open for registration." Add a cancellation policy.

Don't forget to Save.

4 Add rooms. Even after adding a hotel, invitee's can't complete a request until you add a room.

5 Determine which info displays during registration. To ensure invitees can select these hotels during registration, don't forget to set up the Hotel Request form for Classic events
or establish which info displays for Flex events.
 

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