Configuring Event Settings

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Change your settings, including event details, attendee options, privacy, and social sharing settings by following the steps below.
 
NOTE: Make sure you're satisfied with these settings before you publish your event. Once you do, they cannot be changed.

1 Navigate to the Settings section. After you have logged in to the EventCenter, click your event's name. Click Event Settings in the side nav.
Event Settings from EC Side Nav
  

2 Select your primary contacts and update your event details and location information, if necessary. Here you’ll find all the data you entered upon creating your event. If necessary, change any out-of-date or flat out wrong information.
 
NOTE: Updated your Event Description? You will also need to update the About page to reflect your changes.

In the Primary Contacts section, select the EventCenter admins who should receive emails about the event. If you don't select anyone, all admins with access to the event will receive the emails.
 
Primary Contacts

Click Update Event to save.

3 Adjust your privacy settings. Concerned this event will fall into the wrong hands? Click Event Privacy in the side nav and use the options there to adjust your event security.  

Choose whether you'd like to generate an event password, or enter your own. After you've created one, you can choose how you'd like your attendees to enter that code. Your options include:
  • Password-Protect Event - The event will appear if it's searched for by name, but attendees must enter the password before they can download it. Attendees can also find the event by searching with the password.
 
Password-Protected Event
 
  • Hide Event - Attendees must enter the password in the search bar to find the event. The event will not appear if attendees search for it by name.


Hidden Event
 
For an additional layer of security, you can also require attendees to log in before they can download your event.

Want to prevent people from logging in who shouldn't have access? If so, select "Invite Only" under Account Types. Whenever anyone who didn't get invited attempts to log in to your event, they'll only have the option to ask for an invitation via email. 

 
NOTE: Review this article to learn more about privacy setting options.

From the Verification Code Expiration dropdown, select how many hours an attendee has to log in with a single-use verification code or invitation email before it expires. If an attendee is logging into any additional devices, they will receive a new verification code for each one.
 
If you want all attendees to appear on the in-app attendee list, select "Visible" in the Attendee Profile Settings before you add your attendees. Attendees will only be able to see each other's name, title, company, bio, and profile picture, as well as any custom fields added in the Introductory Fields, Bio, Web, or Additional Fields sections. Only after adding each other as a contact will attendees be able to view each other's full profiles. Without this setting enabled, attendees must opt in to appear on the attendee list.
 
 
Profile Comparison 
 
 
NOTE: Based on your selected Attendee Profile Setting, all profiles will either be visible or hidden by default. After an attendee has logged in, they take full ownership of their profile and can adjust their privacy setting.

 Don't forget to click Update Event.


4 Adjust your social sharing settings. Click Social Sharing from the side nav.

Select a Sharing Type. For more details on what this impacts, refer to "Setting Up Your Activity Feed."

Establish if attendees will be able to share documents externally.
NOTE: With this setting disabled, documents cannot be shared outside of the app and will not appear on the Online Event Guide.

Review the Activity Feed Settings, and enter any hashtags that should appear by default when sharing.

Don't forget to click Update Event.

5 Adjust your attendee settings. Under Event Settings on the left, click Attendee Options.

If you want attendees to be guided through how to customize their profile and upload their photo after logging in, keep "Enable Profile Setup Wizard" checked.

To allow attendees to view the Online Event Guide in their device's time zone, check the "Enable Adjustable Time Zone" box.


Select how you'd like your attendees sorted.
NOTE: For events with more than 1,500 attendees, your attendee list will automatically become "Search-Only." Instead of seeing the full attendee list available for browsing, attendees must search for other attendees.

Turn off session-related features you don’t plan on using here.

You can also allow attendees to create their own appointments and send messages within the app.

If you want to give your attendees access to a personalized QR code that can be used to check them in with OnArrival or scan leads with LeadCapture, check the "Enable My Badge" box. To ensure My Badge works properly in your event, review the setup requirements first.

Decide if external links clicked from the Online Event Guide should open in a new browser tab. This setting does not apply to links within content descriptions, whose settings are determined individually when they're added, or to online banners linked to a Web URL, which will always open in the same tab.
NOTE: Navigation icons and documents will open in the same tab for attendees using Firefox, Safari, Edge, or Internet Explorer with pop-up blocker enabled.

Don't forget to click Update Event.

6 Adjust your compliance settings, if desired. Under Event Settings on the left, click Compliance

If you want to display your organization's privacy policy, include the policy URL here.
NOTE: Cvent's policy will display alongside yours, unless you uncheck the "Display Cvent Privacy Policy" box.

If you want to display your organization's terms of use, you'll add your legalese here as well.

Terms of Use

As part of the California Consumer Privacy Act (CCPA), you can also link attendees to your Do Not Sell form within the app, if applicable.

Don't forget to click Update Event once you've finished.

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