Adding Speakers to Your Event

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You worked hard locking down that amazing speaker. Why not show them off? Within an event, you can add speakers individually or import up to 500 at once.
 
NOTE: Add frequent speakers in Admin to save time.

Adding Speakers

1 Access the Speaker List page. Begin by selecting your event. Hover over Event Details and, under Planning, click Speakers.

2 Add speakers from the Speaker Library. Click Add from Library, check the speakers you want to add, then click OK.

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Or add speakers individually. Click Create Speaker. Enter the speaker's first and last name and any personal details you want to share. Help put a face to the name by providing an image of the speaker. Click Browse... and locate the image on your computer or network.
 
NOTE: The image file must be 2 MB or smaller.

Click Open.

Scroll down to the Speaker Information section. If you don't want this speaker to display on your website or during registration, be sure and switch the option to No.

Click the ellipsis (...) to add a speaker category. This will differentiate your different types of speakers. Select the category or add a new one by clicking Create Category, naming it, and clicking Create and Select. If left blank, the category will default to Speakers.

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A code will already be generated from information in the Personal Information section. Customize it. It will be used for data tags. Add a short bio so your invitees can learn about the speaker.

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To add a document, such as a more detailed biography or presentation notes, click Select or Upload File. Double click the folder, then the document. Don't see the one you need? Click Add File, locate the file on your computer or network, and click Insert.

Does your speaker have a personal blog, a website associated with the topic they will be discussing, or a company they want to promote? Click Add Website in the Related Websites section. In the Link Text field, enter the text that invitees will click on, then the URL. Determine if invitees will be able to see the website link on the event's website.

Click Save.

3 Reorder your speakers and speaker categories. Return to the Speaker List, hover over Actions, and click Set Order. Click and hold the User-added image in the Reorder column, and drag.
 
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In the Speaker Categories section, do the same.
 
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Click Save.

 
NOTE: Add your speaker information to your emails by adding the Speaker data tag.


Importing Speakers

1 Access the speaker import. Begin by selecting your event. Hover over Event Details and, under Planning, click Speakers. Click Import.

2 Download the sample file. Click Download a file, and save the sample.

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Locate it on your computer or network. Then right click, hover over Open with, and select Microsoft Office Excel.

3 Prepare your data. Do not delete anything in the first row. These are the column headers. All other rows should contain specific values for each column.

After adding your data, save the spreadsheet as a text file (.txt) or Excel workbook (.xls or .xlsx).

4 Import the file. Back in Cvent, click Browse.. to locate the file on your computer or network. Once you're done, click Next.

Map your columns to the Cvent fields and click Next again. Review your selections, then click Finish.

 
NOTE: If you need to communicate information to your speakers, you can create a separate invitation list and import your list of speakers. This will allow you to customize your emails with speaker-specific content and run email reports to track both deliverable and open rates.

 

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